Mitie Jobs 2023 – Administrator

  • Full Time
  • Swindon

Website Mitie

Mitie was founded in 1987, Mitie is the UK’s leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, there’s no limit to what you can achieve if you work for us.

Job Overview

Provide dedicated administrative support to a Mitie team to ensure effective and efficient operation as directed by your line manager. The role will encompass the delivery of wide variety of tasks, with a focus of this role being the deliverance of excellent administrative service.

Main Duties

Efficient clerical and administrative support as required including but not limited to:

  • Monitor and chase work orders on the Maximo system
  • Liaise with the engineering team to ensure that work orders are completed within the contract KPI’s
  • Provide minutes for internal and client meetings
  • Liaise with sub-contractors and ensure contractual visits are programmed in
  • Team stationery supplies
  • Purchase Orders & invoicing on the SAP system
  • Meet, greet and escort visitors, coordinating meeting room and other requirements
  • IT equipment management and records keeping
  • Act as the central contact for the team, fielding and redirecting calls where required
  • Ensure all associated paperwork is completed and maintained in an orderly and timely manner
  • Assist in the distribution of communication material and presentations
  • Any other requirements of Line Manager

What we are looking for

  • Demonstrate a proactive approach to delivering excellent customer service to stakeholders.
  • Strong team player orientation – cooperative and willing to assist others.
  • Proficient IT skills including Maximo CAFM system, MS Word, MS Excel and MS PowerPoint, and comfortable with numerical reasoning.
  • Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
  • Well organised, with the ability to multi-task, prioritise and manage competing demands. Strong multi-tasking capability, project and deadline oriented.
  • Maintains effective work behaviour in the face of setbacks or pressure – remains calm and in control of themselves.
  • Excellent attention to detail and accuracy.

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